Job Vacancy for Executive Assistant to Director , Asia Pacific Institute of Management

Job Vacancy for Executive Assistant to Director , Asia Pacific Institute of Management

Job Description
This role is a key support position for the Institute working as the right-hand to the Director and acts as an ambassador of the Institute and must exemplify our Institute culture. You must be able to multi-task in order to handle a competing and conflicting levels of priority. You are required to function as liaison among the office of the Director, his Executive Committee and Board of Directors.
 

LAST DATE FOR APPLYING IS 15 TH MARCH,2015

Salary: Not Disclosed by Recruiter
Industry: Education / Teaching / Training
Functional Area: Executive Assistant , Front Office , Data Entry

Role:Secretary/PA
Keyskills
Executive Assistant and Front Office
Desired Candidate Profile

Education-
UG: Any Graduate - Any Specialization
PG:MBA/PGDM - Any Specialization
Doctorate:Doctorate Not Required

Primary Responsibilities:
Maintain calendars arrange, coordinate and prioritize complex scheduling and logistics.
Provide telephone coverage answer executive phones, take accurate messages, know executives whereabouts at all times, handle urgent calls with appropriate judgment.
Arrange (including selection of date, time, and location) internal and external meetings (internal meetings typically require extensive coordination).
Conduct extensive online and off-line research as requested.
Compose and type agendas and correspondence for special events, board meetings, committee meetings and development activities.
Responsible for handling all travel arrangements (domestic and international) including hotel accommodations, airline reservations, rental cars, off-site meeting venues.
Arrange special meeting facilities (e.g. food, PC projector, etc.); send meeting confirmation emails; prepare and distribute meeting materials.
 Prepare various materials when requested, using PowerPoint, Word, and Excel.
 Prepare expense reports.
Handle special projects for the Director
Manage internal communications, including social media .
 

Desired Skills & Qualities:

Your primary skill will be a superb organizational ability because you have to manage the Directors office. However, to prove yourself really valuable to senior management youll have to be very flexible and possess outstanding problem solving skills.
 

Must be able to communicate articulately, clearly and concisely (verbal and written) and know what, when and how to communicate depending on audience and subject matter (sensitivity and timing).

Additionally, you must be able to maintain the highest level of professionalism when speaking with our clients on behalf of the Director, and provide him with any backup on the inquiry whenever possible prior to delivering the message to him. You will redirect inquiries to other departments whenever possible and ensure they are followed through to completion.

The ideal candidate must have the ability to operate independently and collaboratively and have a strong, dynamic working style and collaborator and a team player.
The ideal candidate must have the ability to think strategically, see the big picture, recognizing impact of decisions on the operation and company and pay attention to details.

Company Profile: Asia Pacific Institute of Management
The Asia-Pacific Institute of Management is an AICTE (Govt. of India) approved autonomous Institution committed to excellence in Management Development Programs, Training, Research, Consultancy and Academics. It is led by eminent faculty members with experience in premier academic Institutions.

Established in 1996, Asia-Pacific Institute of Management ranks amongst the top Business schools across the Country. The latest Business Today -MDRA survey Ranks us amongst the top 10 B-Schools in North India. The secret of the spectacular growth of Asia-Pacific Institute of Management perhaps lies in its commitment to providing world-class education, with curriculum designed with the help of industry experts, with a team of highly qualified faculty with academic excellence and industry exposure who have been drawn from some of the top MBA colleges in India.
 

The institute has its campus in Jasola (New Delhi) which is strategically located in the center of Delhi NCR and is well connected with METRO/BUS service.